(Voted on in October, 2002)
| Passed 9-0-1 | |
| Motion 2002:20 | Date: 7-14-2002 |
| Maker of Motion: | HRP-1 |
| Motion: | To make the OCNA Corporation and active entity of our service structure. |
| Intent: | To allow the OCNA Corporation to be part of our service structure to ensure continuity of the convention and have a means to support and inform all future convention committees. Accountability will be defined in ORSCNA policy. (See below) |
| Vote: | BACK TO AREAS |
PROPOSED POSITIONS AND DUTIES FOR THE OCNA BOARD OF TRUSTEES
Positions are:
2 co-facilitators - 1 from each Region
Financial Advisor
Merchandise Advisor
Hotel Advisor
Secretary
Convention Committee Member
Terms are for 2 years with the exception of the Secretary and the Convention Committee member.
Limit of two consecutive terms.
No limit to nominations.
Nomination forms will be filled out and sent to both Regions from Shared Services.
Co-facilitator
Chair B.O.T. meetings
Set up corporation business meetings and set agenda
Maintain an atmosphere of recovery
Keeper of the archives for Convention and Board
Keeper of Convention guidelines
Attends initial Convention committee meetings and subsequent meetings when requested
Makes a written report to both the Ohio and Buckeye Regions including any changes
Reports in person to Shared Services and/or Regional Service Committee on request
Assumes the duties of the secretary when needed
Coordinates efforts to avoid duplications
Temporarily assumes the duties of any vacated position
Secretary
Minutes, mailings, correspondence, notices, etc.
Financial Advisor
Advise internal finances of OCNA Board of Trustees and submits the budget to Regions
Advise financial matters to Regional committees
Financial archivist
Serves as Statutory Agent to State
Works with and gets information for Convention Treasurer to assure that accounting services get filed with Local, State, and Federal taxes
Bookkeeper for B.O.T. and liaison to lawyer
Financial Advisor must periodically review Convention committee's financial records
Files the transition of officers with the lawyer
Encourages disposition of funds in a timely manner
Hotel Advisor
Aids in negotiations between hotel and Convention committee
Provides past sales figures
Be available to respective Chairpersons
Advised requirements for hotel
Ensure transfer of OCNA property to the next Convention committee
Merchandise Advisor
Ensures competitive bidding process
Provides a wide array of information on available services to Convention committee
Have copies of pertinent archives
THE B.O.T. IS RESPONSIBLE TO BOTH REGIONS
|
Passed 8-0-2 |
|
| Motion 2002:21 | Date: 7-14-2002 |
| Maker of Motion: | HRP-1 |
| Motion: | To make position of Phoneline Coordinator a position of the ORSCNA administrative committee. |
| Intent: | To have an elected position for coordinator of Phoneline efforts and to be a liaison between ORSCNA and the phone service. In the absence of an elected person, the Vice-Chair of ORSCNA would assume the duties of the position. |
| Vote: | BACK TO AREAS |